Free · No sign-up · No branding added

Free Email Signature Generator — 48 Modern Templates

Also called an email signature maker, HTML signature generator, or Gmail and Outlook signature creator.

Build a professional email signature in about three minutes. Pick a template, add your photo, logo, social links and a “Book a call” button, then copy it straight into Gmail, Outlook, Apple Mail or Yahoo.

✓48 templates ✓Real social icons ✓Gmail & Outlook ready ✓No “made with” footer ✓Mobile & dark-mode preview
My saved signatures
Saved in this browser only — handy for separate work, personal or team-member signatures.
Previews use your details
Sample images are for preview only — replace them with your own before copying your signature.
No photo? Most designs show a monogram with your initials instead.
Why URLs? Gmail and Outlook block images embedded inside signatures, so images must be hosted online (e.g. WordPress → Media → copy file URL). Use a transparent PNG logo so it also looks right in dark mode.
Your server can't generate icon images (PHP GD extension missing), so colored text badges are used instead. Ask your host to enable GD for real icons.
Full profile links. For WhatsApp, just the number with country code (e.g. 919876543210).
Call to action
Scheduling links ("Book a call") are the most effective signature CTA — keep it to one.
Sign-off & notes
New message — live preview
To: [email protected]
Subject: Quick follow-up

Hi there,
Thanks for your time today — details below.
  1. Click Copy signature above.
  2. In Gmail, open Settings (⚙) → See all settings → General.
  3. Scroll to Signature → Create new, name it, and paste (Ctrl+V / Cmd+V) into the box.
  4. Set it as the default for new emails and replies, then click Save Changes at the bottom.
  1. Click Copy signature above.
  2. Outlook on the web / new Outlook: Settings → Accounts → Signatures → New signature, then paste.
  3. Classic Outlook desktop: File → Options → Mail → Signatures → New, then paste into the editor.
  4. Choose it as the default and click Save. Gradients show as solid colors and rounded corners as square in Outlook desktop.
  1. Click Copy signature above.
  2. In Mail, go to Settings → Signatures and click + for your account.
  3. Untick "Always match my default message font", then paste into the signature box.
  4. Close settings. If images appear as blue "?" icons, quit and reopen Mail.
  1. Yahoo Mail: Settings → More Settings → Writing email → Signature → turn on, then paste.
  2. Thunderbird: Account Settings → tick "Use HTML" → paste the result of Copy HTML.
  3. Zoho / others: look for "Signature" in settings and paste; use Copy HTML if there's an HTML/source mode.
'; var a = document.createElement('a'); a.href = URL.createObjectURL(new Blob([doc], { type: 'text/html' })); a.download = (S.name ? S.name.replace(/[^\w-]+/g, '-').toLowerCase() : 'email') + '-signature.html'; document.body.appendChild(a); a.click(); a.remove(); setTimeout(function () { URL.revokeObjectURL(a.href); }, 3000); say('✓ Downloaded.'); }); q('[data-reset]').addEventListener('click', function () { if (!window.confirm('Reset everything to the demo signature?')) return; S = Object.assign({}, DEFAULTS); try { localStorage.removeItem(STORE); } catch (e) {} fillForm(); render(); renderSamples(); });fillForm(); filterTemplates(); render(); renderProfiles(); renderSamples(); lastSnap = JSON.stringify(S); syncHistBtns(); })();
Step by step

How to Create a Professional Email Signature

Quick answer: Choose a template, fill in your name, title, company and contact details, add a hosted photo or logo and your social links, then click Copy signature and paste it into your email app’s signature settings. It’s free, needs no account, and works in Gmail, Outlook, Apple Mail and Yahoo.

Pick a template

Browse 48 designs by style — Modern, Creative, Professional, Minimal or Dark — or search by name or color.

Add your details

Name, pronouns, job title, company, phone, email, website, address and an optional status badge.

Brand it

Photo, logo, colors, fonts, social icons and a call-to-action button like “Book a call”.

Copy & install

One click copies the formatted signature. Paste it into Gmail, Outlook, Apple Mail or Yahoo.

Why this generator

Free, Clean and Actually Works in Every Inbox

A lot of “free” email signature generators quietly add their own logo or a “Created with…” link to your signature, lock the best templates behind a paid plan, or produce HTML that falls apart the moment it reaches Outlook. This one does none of that.

Every signature is built with the same email-safe techniques professional email designers use — table-based layout and inline styles — so it looks the way you designed it in Gmail, Outlook desktop and web, Apple Mail and mobile apps. Your details never leave your browser.

🚫 No branding

No “made with” footer, watermark or hidden link — the signature is 100% yours.

🔓 Every template free

All 48 templates and every feature, with no premium tier.

📬 Email-client safe

Table layout and inline styles that hold up in Outlook, not just in a browser preview.

🔒 Private

No account, and your contact details are never stored on our server.

Templates

48 Email Signature Templates, 5 Styles

Twelve hand-crafted designs, each in four color themes. Previews use your own details, so you can see exactly how each one will look before you pick it.

12 templates

Modern

Clean layouts with a headshot, divider and gradient accent — the most popular style for corporate and startup teams.

Aurora · Metro · Pulse
16 templates

Creative

Gradient panels, name pills, contact chips and tinted cards for designers, agencies and creators.

Nova · Prism · Studio · Card
8 templates

Professional

Horizontal and logo-first layouts with classic serif type for executives, law firms and consultants.

Horizon · Executive
8 templates

Minimal

Airy, centered or text-only signatures that load fast and suit reply threads.

Zen · Mono
4 templates

Dark

A premium dark card that stands out in light inboxes and looks natural in dark mode.

Slate
Unlimited

Your own design

Start from any template and change the layout, colors, fonts, spacing and icon style to match your brand.

Design tab
Features

Everything a Modern Signature Needs

🔗 Real social icons

LinkedIn, X, Facebook, Instagram, YouTube, TikTok, GitHub, Behance, Dribbble and WhatsApp — in brand, accent, dark, gray, outline or plain styles.

📞 Contact icons

Phone, mobile, email, website and location icons that line up neatly, or classic P: E: W: labels.

🖼️ Photo & logo

Circle, rounded or square headshot with an optional color ring, plus your company logo — or an initials monogram if you skip the photo.

📅 Call-to-action

Add “Book a call”, “View portfolio” or any link as a pill, square, outline button or text link.

🎨 Brand colors & fonts

Accent and gradient colors, text color, eight email-safe fonts, text and name size, and spacing.

🟢 Status badge

Show “Available for new projects”, “Out of office until Monday” or any short status.

📢 Banner & tagline

Promote an offer, event or case study with a clickable banner and a one-line credibility statement.

⚖️ Legal disclaimer

Add a confidentiality notice in small, readable type, plus an optional eco note.

📱 Mobile & dark preview

Check how your signature looks on a phone and in a dark-mode inbox before you use it.

💾 Save multiple signatures

Keep separate work, personal or team-member signatures and switch between them anytime.

↩️ Undo, redo & surprise me

Experiment freely, go back a step with Ctrl+Z, or let the random button suggest a design.

📋 Copy, HTML or download

Copy the formatted signature, copy the raw HTML, or download an .html file for Thunderbird and other clients.

Checklist

What to Include in a Professional Email Signature

A good signature answers three questions at a glance — who you are, how to reach you, and what to do next. Keep it to the essentials:

  • Full name — the largest text in the signature.
  • Job title and company — one clear role, not a list of titles.
  • One or two contact methods — usually phone and website; your email is already in the header.
  • A headshot or logo — a friendly photo builds trust; a logo builds brand recognition.
  • A few relevant social links — the two or three profiles your contacts actually use.
  • One call to action — a scheduling link like “Book a call” works best.
  • Pronouns (optional) — a small, inclusive touch many teams now add.
  • Legal disclaimer (if required) — short, in small print, at the very bottom.
Best practices

Email Signature Do’s and Don’ts

✓ Do

  • Keep it around 400–600 px wide so it fits on phones.
  • Stick to 2–3 colors and one or two fonts.
  • Use a transparent PNG logo so it looks right in dark mode.
  • Make every phone number, email and link clickable.
  • Use one clear call to action — ideally a booking link.
  • Test by sending an email to yourself on desktop and mobile.

✕ Don’t

  • Make the whole signature one big image — it can be blocked and isn’t clickable.
  • List every social network you’ve ever joined.
  • Add inspirational quotes, animated GIFs or heavy banners to every reply.
  • Use custom web fonts — most email apps replace them.
  • Paste Google Drive or Dropbox image links — they usually don’t display.
  • Repeat your email address in huge text — it’s already in the “From” line.
Installation

How to Add Your Signature to Gmail, Outlook & More

GGmail

  1. Click Copy signature in the generator.
  2. In Gmail, open Settings (⚙) → See all settings.
  3. On the General tab, find Signature → Create new.
  4. Paste with Ctrl+V (Cmd+V on Mac).
  5. Choose it under “Signature defaults” and click Save Changes.

OOutlook (web & new Outlook)

  1. Click Copy signature.
  2. Open Settings → Accounts → Signatures.
  3. Click New signature, give it a name and paste.
  4. Set it as default for new messages and replies.
  5. Click Save.

OOutlook desktop (classic)

  1. Click Copy signature.
  2. Go to File → Options → Mail → Signatures.
  3. Click New, name it and paste into the editor.
  4. Pick it as the default for new messages and replies.
  5. Click OK. Gradients appear as solid colors here.

Apple Mail

  1. Click Copy signature.
  2. Open Mail → Settings → Signatures.
  3. Select your account and click +.
  4. Untick “Always match my default message font”, then paste.
  5. Close settings; restart Mail if images show a “?”.

YYahoo Mail

  1. Click Copy signature.
  2. Open Settings → More Settings → Writing email.
  3. Turn on Signature for your account.
  4. Paste into the signature box — it saves automatically.

📱iPhone & Android

  1. Set the signature on desktop Gmail or Outlook first — the apps use it automatically.
  2. The built-in iPhone Mail app supports only basic formatting; paste from a desktop-rendered email for the best result.
  3. Always send yourself a test email to check it on your phone.
Examples

Email Signature Ideas by Role

Sales & Business

Lead with a scheduling CTA and one phone number. Status badges like “Replies within 2 hours” set expectations.

Try: Pulse or Aurora
Freelancer & Designer

Show your work: portfolio link as the CTA plus Behance or Dribbble icons, with a bold, creative layout.

Try: Studio or Nova
CEO & Executive

Keep it understated — name, title, company logo and one link. Serif type adds authority.

Try: Executive or Mono
Corporate Teams

Use one template and your brand colors for everyone, with a logo and a short legal disclaimer.

Try: Horizon or Metro
Real Estate & Consultants

A friendly headshot builds trust. Add your mobile, office address and a “Schedule a viewing” button.

Try: Card or Prism
Students & Job Seekers

Name, degree or target role, LinkedIn and portfolio — clean and minimal, no photo required.

Try: Zen or Mono
Specifications

Email Signature Size & Format Guide

ElementRecommendedWhy
Signature width400–600 pxFits desktop and mobile screens without side-scrolling
HeadshotSquare image, shown at 70–100 pxUpload at 2× size (e.g. 200×200) so it stays sharp on retina screens
LogoTransparent PNG, 120–200 px wideLooks clean on both light and dark backgrounds
Image file sizeUnder 50 KB eachSignatures load on every reply in a thread
FontsArial, Helvetica, Verdana, GeorgiaEmail-safe fonts display the same everywhere
Text size12–14 px, name 18–22 pxReadable on phones without looking oversized
Social icons3–4 icons, 20–28 pxEnough to connect, not enough to clutter
Call to actionOne button or linkA single clear next step converts better than several
Comparison

This Generator vs. Typical Free Signature Tools

What mattersDigitalTreedTypical free generator
Branding added to your signatureNoneOften a “Created with…” link
Sign-up requiredNoOften required to copy or download
Premium templatesAll 48 freeBest designs usually paid
Real social & contact iconsIncludedSometimes limited or paid
Multiple saved signaturesIncludedUsually a paid team feature
Mobile & dark-mode previewIncludedRare
Where your details are storedOnly in your browserOn their servers
Troubleshooting

Signature Not Showing Correctly? Quick Fixes

Images don’t appear

Email apps can only show images hosted online. Base64 images, local files and most Google Drive or Dropbox links are blocked.

Fix: upload to your website (e.g. WordPress Media) and use that direct image URL.

Layout breaks in Outlook

Pasting via Word or re-typing inside Outlook’s editor can strip styles.

Fix: click Copy signature again and paste directly into Outlook’s signature box — don’t edit it there.

Rounded corners look square

Classic Outlook for Windows ignores rounded corners and gradients.

Fix: expected behavior — the design falls back to clean squares and solid colors automatically.

Logo invisible in dark mode

A dark logo on a transparent background can disappear on dark inboxes.

Fix: use the Dark inbox preview and pick a logo version with enough contrast, or a light background.

Formatting lost on iPhone

The iOS Mail app’s signature field only keeps basic text styling.

Fix: rely on Gmail or Outlook apps, which sync the full signature from desktop.

Signature appears twice

Both your email app and your phone app may be adding a signature.

Fix: turn off the mobile app’s own signature, or set it for new emails only.
FAQ

Frequently Asked Questions

Is this email signature generator really free?

Yes. All 48 templates and every feature are free, with no sign-up, no paid tier and no branding added to your signature.

Will my signature work in Gmail and Outlook?

Yes. Signatures use table-based HTML and inline styles, which is what Gmail, Outlook (desktop and web), Apple Mail and Yahoo support best. Outlook desktop shows gradients as solid colors, but the layout stays intact.

How do I add my photo or logo?

Upload the image to your website or any public image host, copy its direct URL, and paste it into the Images tab. Email apps block embedded images, so a hosted link is required.

Can I add social media icons?

Yes — LinkedIn, X, Facebook, Instagram, YouTube, TikTok, GitHub, Behance, Dribbble and WhatsApp, in six icon styles and three shapes.

Can I add a “Book a call” button?

Yes. Add any link — Calendly, Cal.com, Google Calendar or your own page — as a pill button, square button, outline button or text link, plus an optional second link.

Do you store my information?

No. Everything you type stays in your browser. Your current signature and any saved signatures are kept only in your own browser’s storage.

Can I create signatures for my whole team?

Yes. Design one signature in your brand colors, save it, then load and duplicate it for each team member and change the personal details.

What size should an email signature be?

Around 400–600 px wide, with a 70–100 px headshot, a logo up to 200 px wide and text at 12–14 px. Keep each image under about 50 KB.

Can I edit the HTML myself?

Yes. Click Copy HTML to get the full source code, or download it as an .html file to edit in any code editor.

Why do my images show a blue question mark in Apple Mail?

Apple Mail sometimes needs a restart to load signature images. Quit Mail completely and reopen it.

Should I include my email address in my signature?

It’s optional — your email is already in the “From” line. It helps when emails are forwarded or printed, so many people still include it.

Does it work on mobile?

You can build a signature on your phone, and the Mobile preview shows how it looks on small screens. For installation, setting it in desktop Gmail or Outlook syncs it to their mobile apps.

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Create Your Email Signature in 3 Minutes

48 templates, real icons, no sign-up — and nothing added to your signature.

Start Designing